Approval Matrix Configuration
Define multi-level approval rules for different document types and amount thresholds
24
Total Rules
20
Active
4
Draft
Purchase Requisition – Approval Levels
| Level | Amount Range (₹) | Approver Role | Approver | SLA (Hours) | Escalation | Status | ||
|---|---|---|---|---|---|---|---|---|
| L1 | ₹0 – ₹50,000 | Department Head |
Role-based
Auto-assigned by department
|
24h | Auto-escalate | Active |
|
|
| L2 | ₹50,001 – ₹2,00,000 | Procurement Manager |
Priya Sharma
Specific user
|
48h | Email + SMS | Active |
|
|
| L3 | ₹2,00,001 – ₹10,00,000 | General Manager |
Rajesh Kumar
Specific user
|
72h | Email + Escalate to VP | Active |
|
|
| L4 | ₹10,00,001 – ₹50,00,000 | Vice President |
Anand Deshmukh
Specific user
|
96h | Board notification | Active |
|
|
| L5 | Above ₹50,00,000 | Managing Director |
Sunil Kapoor
Specific user
|
120h | Auto-hold | Active |
|
Conditional Rules
MSME Vendor Fast-Track
When vendor is classified as MSME (Micro, Small & Medium Enterprise) under the MSMED Act, approval workflow is expedited for faster processing.
IF vendor.category == "MSME" AND amount > ₹1,00,000 THEN skip to L2 (bypass L1 Department Head review)
Emergency PR – Parallel Approval
When a Purchase Requisition is flagged as "Emergency", all approval levels are triggered simultaneously for parallel review to minimize turnaround time.
IF pr.priority == "Emergency" THEN parallel approval (all levels simultaneously) — First approver at each level to respond completes that level
Approval Flow Preview
PR Created
Initiator
L1
Dept Head
≤ ₹50K
L2
Procurement Mgr
≤ ₹2L
L3
General Mgr
≤ ₹10L
L4
Vice President
≤ ₹50L
L5
Managing Director
> ₹50L
Approved
Ready for PO