AK
Procurement Amendments Audit Trail

Amendment Audit Trail

Complete audit log of all amendment events across purchase orders

Total Amendment Events
1,247
12% vs last month
Amendments This Month
38
5% vs last month
Avg. Approval Time
1.8 days
Improved from 2.4 days
Overrides (This FY)
7
2 pending review
Vendor Notified — Amendment Executed Notification
12 Feb 202611:30 AM IST
System AMD-2526-0039-02 · PO-2526-0039 · Vendor: Navneet Lab Equipments
Email notification sent to vendor ([email protected]) with revised PO copy and GST-compliant amendment note. Delivery: confirmed read receipt at 11:42 AM.
Amendment Executed Executed
12 Feb 202611:28 AM IST
Anita Kumar AMD-2526-0039-02 · PO-2526-0039
Line 2 Unit Price
₹45,000.00 / unit
₹48,500.00 / unit
Line 2 Quantity
10 Nos.
12 Nos.
PO Total (excl. GST)
₹12,50,000.00
₹14,82,000.00
GST (18%)
₹2,25,000.00
₹2,66,760.00
PO revised and locked. Revised PO document generated (PO-2526-0039-R2.pdf). Original values archived.
L2 Approval Granted Approved
12 Feb 202610:15 AM IST
Suresh Iyer AMD-2526-0039-02 · PO-2526-0039 · Finance Controller
Approved. Price increase within 10% threshold per procurement policy VT-PROC-007. No additional budget approval required.
L1 Approval Granted Approved
11 Feb 202604:30 PM IST
Deepa Sharma AMD-2526-0039-02 · PO-2526-0039 · Senior Procurement Officer
Reviewed and approved. Vendor quotation verified against market rates for lab bench tops (HSN 9403). Forwarded to Finance for L2 approval.
Amendment Under Review Reviewed
11 Feb 202602:00 PM IST
Deepa Sharma AMD-2526-0039-02 · PO-2526-0039
Review started. Checking vendor quotation, comparing with original PO terms, and verifying HSN classification.
Amendment Created Created
11 Feb 202611:45 AM IST
Rajesh Menon AMD-2526-0039-02 · PO-2526-0039 · Procurement Officer
Type
N/A
Price Revision + Qty Change
Reason
N/A
Vendor revised pricing due to steel cost increase. Additional 2 units required per site expansion.
Amendment initiated. PO-2526-0039 locked for processing. Vendor: Navneet Lab Equipments (GSTIN: 29AACCN7845K1Z5).
Amendment Rejected Rejected
10 Feb 202603:20 PM IST
Priya Nair AMD-2526-0045-01 · PO-2526-0045 · Deputy Finance Controller
Requested Change
Delivery: Bangalore
Delivery: Chennai
Freight Charge
₹12,000
₹28,500
Rejected. Delivery location change not justified. Freight increase of ₹16,500 exceeds threshold. Requestor should obtain 3 freight quotes per policy VT-LOG-003. PO unlocked.
Lock Override Applied Override
09 Feb 202611:10 AM IST
Anita Kumar AMD-2526-0042-01 · PO-2526-0042 · Procurement Admin (Level 3)
Lock Status
Locked (Amendment Pending)
Partially Unlocked (GRN Only)
Override Duration
N/A
48 hours
Override justified: Urgent receipt of safety cabinets (HSN 9403) for regulatory compliance audit on 11 Feb. Approver Suresh Iyer on medical leave. Alternate approver Vikram Deshmukh assigned. CFO and compliance team notified.
Vendor Notified — Amendment Initiated Notification
08 Feb 202603:00 PM IST
System AMD-2526-0047-03 · PO-2526-0047 · Vendor: Chemico Lab Instruments Pvt. Ltd.
Preliminary notification sent to vendor informing of pending amendment. Vendor acknowledgement pending. PO currently locked.
Amendment Created Created
08 Feb 202602:15 PM IST
Rajesh Menon AMD-2526-0047-03 · PO-2526-0047 · Procurement Officer
Type
N/A
Price Revision + Qty Change
Impacted Lines
N/A
Lines 1, 2, 3 (Fume Hoods & Ducting)
Estimated Delta
₹0
+₹2,35,000 (incl. GST)
Vendor requested price revision for HSN 9402 items due to raw material cost increase. PO-2526-0047 locked. Submitted to L1 approval workflow.